The advantages of automating your recruiting process are well worth the effort. Automation allows you to scale, save time and money while improving your employer brand and candidate experience. The following 12 benefits will help you see why it’s so important:
1. Applicant Screening
Applicant screening is the first step in your recruitment process. It is important to screen out candidates who are not qualified and save time and effort by focusing on those who are. You can do this manually or automated, but if you choose to automate it will be faster, more accurate and consistent.
As an example, let's say you have a pool of applicants that need their resumes screened for healthcare experience based on keywords in their resume like "nurse" or "registered nurse". If you were to do this manually it would take hours/days per candidate depending on how many keywords they had in their resume (and how many were relevant). However if we were able to automate this process then we could complete the same task much faster as well as consistently across all applicants!
2. Talent pool building
The first step to scaling and automating your recruiting process is building a talent pool. A talent pool is a list of qualified candidates that you could hire for open positions.
The second step is maintaining your talent pool by keeping it up-to-date with new hires, promotions and departures, as well as new skills or technologies that may be relevant for your company's needs.
The third step is leveraging the power of technology when recruiting from inside your network or from external sources (e.g., LinkedIn Premium). The fourth step involves using data science techniques like machine learning to find optimal matches between job descriptions and resumes/CV’s submitted by candidates in order to maximize efficiency while minimizing costs.
3. Data and Reporting
One of the biggest benefits to automating your recruiting process is data and reporting. Automating data collection and analysis allows you to better understand how candidates are moving through each stage of the hiring process, allowing you to make improvements as needed. You can then automate reporting so that hiring managers have access to this information at all times.
The automated reports will allow them to see where their open positions stand, who’s been hired for which jobs, and what happened with candidates who were rejected or dropped out along the way. You can also take it one step further by automatically sending these reports directly from ATS systems via email or a link on an intranet portal so that everyone has access without any extra work on anyone’s part!
4. Better candidate experience
Automation also improves the candidate experience. Candidates tend to be short-sighted when it comes to applying for jobs, but one of the best ways that you can attract talent is by improving the candidate experience.
When a recruiter is able to learn about candidates’ needs, interests, and qualifications in real time, it’s easier for them to connect with the right people. It’s also important that your automated process has a strong focus on providing feedback quickly after interviews so that applicants know where they stand in terms of their candidacy.
5. Database transparency
If you’re using a database, your recruiters can see who they have contacted and when. Candidates can see who has contacted them, as well as when and what was said. Hiring managers can also see all of these details.
This transparency is important because it allows you to be more proactive in dealing with hiring issues that may arise during the recruitment process (i.e., if someone contacts a candidate after their application has been rejected).
6. Predictable and reliable recruitment process
The benefits of a predictable and reliable recruitment process are endless. A well-defined, repeatable process means that you can expect the same results every time you use it. The process is predictable and reliable because it's repeatable. By definition, there are steps in a good recruiting strategy; this means you can confidently execute them each time without worrying about the results changing dramatically from one candidate to another or from one company to another.
The process is scalable because it's repeatable: You don't have to worry about scaling your team if they haven't grown yet! In fact, when I teach people how to scale their recruiters' efforts and organizations outside of their own companies, this is often something we focus on first - making sure that everything else is working properly before adding more people into the mix just doesn't work as well as having all systems go already running smoothly first would do for everyone involved in bringing candidates through at such high volumes of quality talent!
7. Easy access to talent pool
Recruiters can easily search for potential job candidates and reach out to them. They don't need to manually find each candidate through a tedious, time-consuming process. The more accessible you make your platform, the more likely you'll be able to find qualified candidates who will apply. You save money on hiring agents' salaries because they're not spending hours combing through resumes or cold calling potential candidates.
You also save money by having fewer in-person interviews with unqualified applicants; instead of hiring someone who doesn't have what it takes, you only work with those who can do the job well. Automating your recruitment process makes it easier than ever before for people all over the world to apply for jobs at your organization—and if they're interested in working there, chances are good that they'll want others like themselves around too!
This leads us into our next benefit...When people know their information will be kept confidential and their resumes won't get lost among thousands of other applications (which can happen when an employer has no automated system), they're likely going have more confidence applying at all--and then submitting their materials again later if necessary!
8. Candidate engagement
With automated systems, you can engage candidates in a more personalized way that is tailored to their individual needs.
For example, if you are a recruiter looking to find out who does not want to be contacted again after receiving an offer from your company and why, you could automate both the messaging process and candidate engagement. Automated outreach system allows recruiters to customize their message based on what the candidate has said in previous messages. This helps keep conversations focused on specific topics instead of going off on tangents or trying too hard.
9. Automated recruiting processes help build a better employer brand.
Automation helps you to be more consistent, personal, transparent and accessible. All of these things are key when it comes to building a strong employer brand.
Automation helps you to be consistent in your messaging because it allows you to create a clear candidate experience. This means that all candidates get the same information at the same time and in the same format (usually an email). The automation also has rules around what type of responses are given based on what questions are asked so there is no room for error or misinterpretation from your team. As a result, there is no need for additional training from recruiters or managers on how best handle communication with candidates; everyone knows exactly where they stand at any stage in their application process.
Finally, automation also encourages transparency which builds trust with potential employees by showing them that you're invested in their success throughout their time working with your company - not just when they sign on as part of your team!
10. Proactive talent sourcing
Proactive talent sourcing is the backbone of a successful recruiting strategy, and it's becoming more important than ever. As a leader, you need to be sure that you're using data to find candidates in ways that are relevant to your business and its needs. The days of relying on job boards or other passive sources are over, which makes it incumbent upon you to think outside the box and find new ways for your company to recruit top talent.
If you want to take advantage of proactive talent sourcing techniques like social media or video interviewing, consider making use of tools from HireVue or Greenhouse Software. But if none of those seem like a good fit for what you're looking for in an applicant tracking system (ATS), then there are plenty more options out there for companies looking into leveraging AI technology in their hiring process.
11. Compliance with laws and regulations.
When you're a small business, it's easy to get caught up in the daily tasks of running your company and forget that there are laws and regulations you have to abide by. The GDPR is a good example of this. If you've heard of it but aren't sure what it means for your business, don't worry—we'll break down what GDPR is and how it relates to recruiting.
GDPR stands for General Data Protection Regulation (GDPR). It's a European Union regulation that requires businesses operating within the EU or dealing with EU citizens' personal data to comply with strict rules about how they handle individuals' data. These rules apply whether your company has offices in Europe or not; if you're doing business with someone from another country who lives within the EU, they can still sue you under GDPR if they feel like their rights were violated by an outside party such as yourself!
The key difference between GDPR requirements and other legal implications surrounding privacy protection is that under GDPR guidelines companies must protect all personal information regardless of whether or not an individual has explicitly consented to having their details shared with others parties - so even if someone hasn't explicitly given permission for their details being shared with other entities such as recruiters through forms like CVs etc., then still those companies need protecting anyway.
12. Financial benefits of automation in recruitment.
Automation can be used to achieve a number of financial benefits that will directly impact your bottom line. Automating repetitive tasks frees up employees' time to focus on high-level activities and makes it easier for them to handle multiple recruitment processes at once. This means they're more productive, which saves you money on salaries and benefits—not to mention the cost of hiring new talent when existing staff members leave your organization. By automating the steps in your candidate journey, you'll save time and money that would otherwise be spent manually performing those same functions.
This could include everything from candidate sourcing (sourcing candidates) through screening (screening candidates). You'll also need less physical space since many automated systems are cloud-based or accessed via mobile devices instead of being installed onsite. When implemented correctly, automated processes can significantly reduce the amount of time needed for each step in your recruiting process—from advertising opportunities online through onboarding new hires into their jobs within a company's system infrastructure.